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Information Systems Coordinator I - ONET Job Title: (Office and Administrative Support Workers, not listed separately)
Industry: Other Telecommunications share on twitter share on Facebook
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Job Title:   Information Systems Coordinator I
ONET Job Title:   Office and Administrative Support Workers, not listed separately
Industry:   Other Telecommunications
Job Type:   Full Time
Job Location:   St. Thomas
Minimum Education:   Associates Degree
Career Level:   Experienced (Non-Manager)
Minimum Experience:   2 Years
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Job Description:

The Information Systems (IS) Technical Coordinator I is responsible for CIA office administrative duties as well as  general IS administrative duties, procurement, , entering requisitions and purchase orders, placing orders with vendors, receiving goods and services, matching purchasing orders to invoices, tracking actual costs to budget, tracking technology inventory & assets (including hardware, software, services), tracking contracts and maintaining supporting files.

Duties and responsibilities include but are not limited to the following:

·        Understand business goals and objectives and meet or exceed assigned G&O

·        Work with IS Management & Technical Staff to understand and define requirements as it relates to procurement of hardware, software and services; work with the Finance & Accounting team on generally accepted accounting practices (GAP) as it relates to procurement, purchasing, tracking, inventory and vendor payments controls.

·        Research vendor sourcing alternatives and make recommendation; assist in negotiations

·        Process requisitions, purchase orders, receiving documents, invoices, and scan images

·        Place orders with vendors and track open and closed orders

·        Maintain documentation, technical vendor contracts, and policies/procedures, and instructions, as it relates to IS (both in paper and scanned form) maintain a library of documents and content index for easy cross referencing

·        Review and maintain internal IS SOX compliance document

·        Administer and track the support maintenance contracts IS

·        Perform administrative duties for the Office of the CIA.

·        Escalate issues as they arise to keep IS Management informed as it relates to procurement

·        Conform in all respects with applicable federal, state and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from management, supervisors, and senior technical staff

·        Perform other duties as required

 


Skills Required

·        Experience with central administration, lists, content types, workflows, and organization

·        Strong analytical skills to track actual cost against budget

·        Strong written and verbal communication skills

·        Intermediate experience or higher with Microsoft Office Suite

  • Advanced, expert experience with Microsoft Office Excel Spreadsheet; must be able to create pivot tables, macros, and other advanced excel functions

·        Experience dealing with international shipments and customs clearing preferred

           ·        Knowledge of CommSoft and MS Dynamics Accounting System is a plus

 



Company Information More jobs from this company 
Company Name: Other Telecommunications
Company Description:
Viya is the market leader in the U.S. Virgin Islands (USVI), providing a broad range of telecommunications and cable TV services. Our family of services for both the business and residential markets include local telephone, long-distance, internet, cable TV, wireless, and business phone systems. We pride ourselves on being the premier quality service provider in the USVI. Some of the specific benefits our customers receive are: bundled multi-service discounts, through our Innovative Advantage program; custom solutions for many of our business and government clients; one-stop, convenient customer service through our integrated billing and customer service centers; and the dedication and commitment of our employees to serving our customers. A brief synopsis of our family of services are as follows: Telephone provides local telephone and data communication services as well as a full array of interstate and international voice and data services Cable TV the exclusive Cable TV provider in the USVI and offers over 185 channels of highest quality digital programming and premium services Business Systems sells, leases, and services business telephone systems for local business and government agencies Powernet the leading internet service provider (ISP) in the USVI, offering many choices for high speed internet, as well as dial-up internet access, e-mail, video streaming and web hosting service Wireless has the most complete wireless network coverage in the USVI and offers a variety of traditional billed and prepaid wireless plans, including our most popular unlimited Advantage Plan
        
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