Use Your Time Wisely and Effectively
Does it feel to you ever that you have way more work than you expected, you can hardly get it done and at the end of the day you are exhausted but the work keeps piling up? You are not alone. This is a classic case scenario of in-effective time management. It is not that you have more work than your co-workers, although you may feel they are flying past their work and you are dragging yourself on. However, this also does not mean that you are less talented or capable than your counter parts. If you find yourself being unable to meet your deadlines most of the time, it only means you need to use you time more wisely and effectively. Time management, although may sound cliché or unnecessary to some, is the key to success in your career and even in your personal life.
Here are some tips for effective time management that if used regularly can help you accomplish much more than you even thought you could:
Organization and Systematic Approach to Tasks at Hand
Knowing where your information is, as and when you need it, can help to save valuable time while giving an overall effective outlook about your management practices at work. Being organized means you are valuing your time and that of others that may be doing business with you. Additionally, it is important to keep hard copies of all files stored in the computer. That way, they are easily accessible and in case of loss, you have a backup system in place. If you have to spend more than 10 minutes looking for files and information that should be already available, it means you require an overhaul of your files and information management system.
Set up a schedule
Everyone works at a different pace and in a different pattern. Knowing your pace and way of achieving daily tasks is very important. Set up a schedule for yourself keeping in mind your momentum and speed. It is better to work at your natural pace and try to organize your schedule around it so that you can perform all your daily chores without feeling exhausted. Knowing what to do when can really help in cutting your time loss to a minimum.
Stick to the plan
Develop a plan and timetable that works for you, and make sure that you stick to it as much as possible. Avoid adding unnecessary and unrelated chores to it that may cause you to deviate from the task at hand and also cause you to waste precious time. Also, remember to update the timetable at the end of the day in order to cater to the workload of the next day. If you leave it to the next day, a lot of time will be wasted and will decrease your efficiency and effectiveness.
Clearly identify and set your priorities
It is very important for you to be able to organize your tasks in the order of their priority. You cannot take care of everything at the same time, and not all the jobs at hand need to be taken care of at once. It is better to organize the tasks in the order of their priority and then get to them one by one. However, try to make sure that you finish all your daily tasks before the day ends. That way when you come the next day you don’t have to worry about tasks piling up from the days before.
Constant interruptions caused by distractions are the biggest cause of delay in your work more than anything. Avoid things that have nothing to do with you directly so you can focus on your work more. For example if you see two colleagues talking and you don’t need to give your input, keep doing your work so as to prevent time wastage. If the phone rings, that is not at your desk, try to ignore it and move on with your work. When you get distracted, it is very hard to pick up the pace from where you left it. So, when you start working, make sure that there are minimum interruptions around you.
Multi-tasking – not always necessary
While multitasking is an asset in many instances, it is not so helpful in effective time management- especially when there is a particular project that requires more attention than others. If you concentrate on one task at a time, you have better chances of achieving your goals. The most time effective way is to pick a task from the check list, start working on it and move to the next task only when you have completed the first one.
Track your time
Keep track of your time. Keep your self accountable to yourself. Many a time you get so engrossed in your work that you lose track of time and may perhaps miss another appointment or end up not spending enough time on another project. Make sure that you are aware of the time you spend on one job, by allocating a specific time bracket for that task, and then try to finish it in time.